Share Your Ideas And Have Them Heard

You have innovative ideas and want to influence those around you. But to do that, you need to communicate in a way that works for your audience, or your message may fall on deaf ears. Anne Teutschel, Exec-Comm Learning Consultant, shares why using the strengths of your unique communication style, and being aware of the weaknesses, are both important.

Understand your communication style, and the styles of those around you, to maximize your impact.

Visit our YouTube channel, execcommtrainer, for more tips!

Posted in Communication Skills, Exec-Comm Team, Meeting Skills, Tips Videos

Chat, Email, Phone, Or Meet? What’s The Best Option?

Have you noticed an increase in the use of IM, email, internal chat forums, and project management platforms to collaborate? Some of these tools have become our go-to in business, while meetings seem to be taking a backseat. However, writing is not always the most efficient or effective way to communicate. And, it carries compliance and reputational risks.

If collaboration is the goal, a well-run meeting or a phone call are your best options.

In a meeting, more questions can be asked, and more thoughtful, complete, and candid answers can be shared. Face-to-face meetings can also allow non-verbal cues and tone of voice to enhance and deepen communication.

Unfortunately, meetings have a bad reputation. According to Inc. and Fuze, executives consider more than 67% of meetings a failure.

However, when a meeting is planned with a purposeful, others-focused agenda, attendees become engaged, and it is often the best choice.

If you follow a process to address opportunities or problem-solve and you use strong listening skills to engage attendees, your live and virtual meetings will be seen as a success.

Before you hit send on your next email, consider the purpose of your communication. Reflect on your goal and your content. Are you discussing potentially sensitive topics? Are you short-changing the discussion or missing out on an opportunity to brainstorm? Is everyone in the loop truly contributing? Is it better to stop the IM’ing or emails and schedule a meeting or phone call?

As always, we’re here to help.

Posted in Communication Skills, E-Mails, Leadership Skills, Meeting Skills

Take The Dumpling

I was sitting next to Manohar, aka Manny, best man from my wedding at a dinner recently. Earlier he toasted my husband for his “great choice in restaurants.” Feeling underappreciated, I quipped, “I chose the restaurant.” And then I immediately felt like an itch with a capital “B.”

Later, I convinced my friends to try the soup dumplings. My colleague, Yan, had introduced me to these tasty parcels of deliciousness in Shanghai years ago.

Toward the end of our meal together, Manny leaned over and said, “Christine, there’s one dumpling left. Why don’t you take it?” I looked at him with a face he knew just how to read, and he replied, “Come on. You ordered them. You love them. Do you think any of the guys would hesitate to take it?” I acknowledged that he was right and with a big grin on my face and soup on my chin, I enjoyed that little pocket of perfection. Then, the guilt set in. I felt it for days.

Who was I  to take that last dumpling?

That same week, I was with a younger, female colleague and listened as she politely refused a compliment and countered it with a self-effacing comment. It was the classic:

  • “This old thing?”
  • “Please, you go first. I can wait.”
  • “Take the last one? Oh no, I couldn’t.”
  • “This might be a dumb question, but….”
  • “I was just wondering if….”

All that lady-like speak that undermines us and allows some clueless or cruel men to take us for granted or worse, degrade us, objectify us, and sexually harass us.

As women, we’re often afraid of being labeled “over-sensitive” or “unable to take a joke.”

We have an inner dialogue that no one hears unless they’re an intimate friend or a patient partner. It’s that constant voice in our heads that says:

  • “Why do you care so much how I wear my hair – you’re my colleague, not my lover, for goodness sake.”
  • “Why do you care how much I’ve packed for this trip? What’s it to you?”
  • “Yes, those are tears. Don’t worry. They’re not deadly and I’m not falling apart. Just give me a minute. On second thought, wanna join me? You look like you could use a good cry.”
  • “I’d love to see you wear stockings, apply lipstick, curl your eyelashes or straighten your hair just once – never mind every doggone day! Better yet, let’s wax your legs!”
  • “Maternity leave is not a vacation; it’s recuperation.”
  • “How do I do it all? I am married. He is supportive. And our children do have two parents.”
  • “I miss my children when I’m away because they’re the cutest people I know. But believe it or not, I have no idea what ‘mother’s guilt’ feels like!”
  • “And, I think my husband is sexy as hell because he’s on the PTA and in a carpool.”

I was about to apologize for speaking my mind and showing emotion, as society has taught me to do. Instead, I’ll say, “thank you for reading.” And, if you’re a woman who can relate to my rant above, ask for respect in whatever form you need it – be it a promotion, a raise, some credit, or a simple foot-rub (damn those heels!). Don’t be afraid. Take a deep breath, count to three, and…

Take the dumpling!

Posted in Coaching, Communication Skills, Executive Presence, Leadership Skills, Life Skills, Women in Business

Engaging With China: Eyes Wide Open

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Later this month, I will be traveling to Hong Kong to present at Startup Launchpad, part of the Mobile Electronics Show. To make sure I’m giving the young entrepreneurs in attendance the most cutting edge advice, I contacted David Willard, the founder and CEO of 52 Capital Partners, a strategic M&A advisory firm headquartered in Silicon Valley. Given Willard’s extensive M&A deal-making experience, his advice for approaching the Asia market has value well beyond the tech world.

Jay Sullivan: What’s unique about Asia, or China in particular, that’s important for any business to know?

David Willard: The sheer dynamism of the Asia market is singularly unique. Asia is marked by extraordinarily high levels of new innovation, entrepreneurship, investment and economic growth across vast parts of the continent. No market in Asia better exemplifies this than China.

Take a walk through the streets of Shanghai, Beijing or Shenzhen; the vitality of innovation and entrepreneurship is palpable, even unbelievable at times.

On my first trip across China nearly two decades ago, the country’s nascent dynamism was self-evident. However, at that time, China remained out of the WTO. Chinese enterprises lagged behind other multi-national companies and weren’t as interconnected with other major economies. Five years later, while working in Beijing, I was stunned at how quickly China had advanced its economy within a relatively short time.

During the subsequent twelve years, including my years at Goldman Sachs and practicing law at Cravath, Swaine & Moore LLP, I observed that China’s economy had evolved into—and would continue to be—a powerful, dynamic and deeply interconnected force in the global economy.

It’s important to acknowledge that, with China’s dynamism (or perhaps even because of it), China’s economy presents extraordinary challenges and pitfalls for businesses. Chief among them is that China’s legal, judicial and regulatory systems are in need of further reforms and development to give businesses greater confidence that their assets—operations, intellectual property, capital, contracts—will be protected. That will require duly enacted, enforceable laws and independent courts in China. The rule of law remains a work in progress in China. China’s dynamism yields an extra layer of complexity when deal-making and launching products in China. Any business should appreciate that unique tension when navigating the China market.

Sullivan: What factors should a small company consider before trying to launch in China?

Willard: That’s a great question, Jay. A lot depends on the company’s industry and the stage of the company’s life cycle. Important questions for a small company include, in no particular order: What is the current and prospective demand among Chinese consumers for your product or service? What is the size of the addressable market in China for your product or service? Who would be your competitors in China, and how do their products and services differ from yours? To what extent is your company able and willing to hire trusted local partners, counsel and advisors to ensure that your company’s assets are protected in China? It’s important for any small company to ask these questions before attempting to launch in China.

Sullivan: How do those factors differ for a large company?

Willard: A large company faces similar questions but will likely face greater complexity and a longer lead-time to launch. One big factor for a large company to consider is the concern of intellectual property risk in China. I’m on the phone daily with CEOs and Boards, strategizing about how to manage this risk. Think of it this way: Chinese consumers’ awareness of a major international brand often precedes the formal launch of that brand in China. For example, Michael Jordan was well-known in China before Nike started to sell Air Jordan sneakers in the country. Big brands and large companies need to conduct significant front-end due diligence to determine if any domestic Chinese entities have launched comparable, smaller-scale products in the China market. More importantly, has that domestic Chinese entity already secured the protection of China’s intellectual property agencies? Failure to perform serious due diligence can precipitate an unfortunate outcome: the large company pours extraordinary capital and resources into launching a new product in China, only to become subject to major infringement lawsuits levied by virtually unknown Chinese entities. This occurs with great frequency in China, and it remains a lingering challenge for large multi-national companies. It’s important for large companies to exercise patience and caution on the front-end. China is a big consumer market that presents great opportunity for large companies with established brands. But rushing into the China market without methodically ascertaining the intellectual property risk in advance can cause tremendous problems down the line.

Sullivan: Although I’ll be working with tech companies, I’m curious about whether those same issues should be of concern to a services-based company.

Willard: The same issues apply.

Sullivan: How have you seen the China market evolve in the last five years? What are the trends you see now?

Willard: It’s been a fascinating journey in the last five years. The China market has rapidly increased in scale and complexity. Compared to five years ago, the large Chinese technology companies and other major Chinese conglomerates—Alibaba, Tencent, Xiaomi, Baidu, Fosun, Huawei—feature even more prominently in global commerce. Think about this for a second: China today has 9 of the world’s top 20 technology companies; the U.S. has the other 11. That’s a major shift from five years ago, and it underscores the rapid growth of the China market. But greater scale begets greater complexity. Deal-making in China today requires a heightened level of caution and patience. Especially with respect to technology companies, serious concerns around intellectual property protection, cyber-security and data privacy in China are more salient than ever. And many observers in China acknowledge that those risks have increased in complexity in the last five years.

This isn’t to say that companies should avoid the China market. Quite the contrary. The launch of new innovations, technologies, products and services in China is fostering greater awareness of the challenges and risks inherent in the China market. With that awareness, both policymakers and industry executives increasingly recognize the hurdles. China will need to accelerate reforms across its financial system, capital markets and legal and regulatory frameworks in order to continue to grow as a major economy in the 21st century.

Heightened U.S.-China trade tensions and bi-lateral tariffs are more recent trends affecting the China market. Time will tell if those trends are purely episodic reflections of current political dynamics in Washington and Beijing or more lasting features of U.S.-China relations. But in any event, my advice to CEOs and Boards continues to be: Get smart on China; it’s here for the long haul.

Sullivan: What do you think the China market will look like in 2023?

Willard: I believe there is a high probability that the China market in 2023 will be even more relevant for early-stage ventures and large multi-national companies. China’s burgeoning middle class will only continue to consume greater volumes of products and services. I believe that China’s existing “national champion” enterprises will be playing an even more prominent role in global commerce. By 2023, we will likely see the emergence of new Chinese technology companies whose innovations will disrupt or otherwise challenge the existing products and services of major technology enterprises in China and internationally.

Beijing will host the Winter Olympics in 2022. That will afford China’s leaders and the country’s major multi-national companies a powerful platform to showcase China’s continued economic growth and development to a global audience. 2023 therefore could yield a renewed influx of foreign capital and investment into China’s economy. Notwithstanding this, it’s important to acknowledge that the probability of a fairly significant economic slowdown in China between now and 2023 is not inconceivable. China’s growing accumulation of public and private debt is reaching levels of unsustainability with no historical precedent. A major dislocation in China’s financial and capital markets—exacerbated by the nation’s large debt burden—could emerge as a significant impediment to China’s current economic trajectory. This is not a negligible risk.

Sullivan: Is the issue for startups getting funding, keeping funding, developing their product line, or figuring out the supply chain, and if you tell me “All of the above” tell me how to prioritize?

Willard: It’s a fantastic question—and it’s hotly debated in tech circles from Silicon Valley to Shenzhen. The short answer is: all of the above. In advising the management teams and founders of early-stage ventures across North America, I typically find that initial funding is the biggest priority. From there, developing the product line and optimizing the supply chain are critical. As a start-up continues to scale, securing additional funding often becomes a necessity. But a start-up’s ability to raise new capital typically requires “getting it right” with product development and supply chain optimization on the front-end. While the prioritization depends on a wide spectrum of variables for any given start-up, this sequence is most common.

Sullivan: Thanks for sharing your perspectives.

Willard: My pleasure. Best of luck at Startup Launchpad.

Originally published on Forbes.com.

Posted in Global

Bringing Back-To-School Night Back To Work: 5 Steps To Make The Most Of Your Relationships

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When my son Sam was in second grade, I sat – really squatted – in a tiny chair in his classroom to hear his teacher – let’s call her Ms. Rose – talk to the gathered parents about the classroom atmosphere our kids would experience that year. One parent mentioned with a puzzled expression that her son had shared with her what sounded like a very questionable exercise that the kids had been asked to do in her class. I forget the exact exercise but recall that it sounded absurd on its face. Ms. Rose smiled and replied calmly, “I’ll make you a deal. You don’t believe anything your son or daughter tells you about what goes on in my classroom, and I won’t believe anything they tell me about what goes on in your home.” I immediately knew Sam was in good hands.

In the coming weeks, many of us will stumble awkwardly through our kids’ grade schools, middle schools, and high schools carrying a copy of their daily schedule, trying to find their lockers, looking to understand their path through the school each day, and thinking back on the energy and chaos of our own school years. Most importantly, we’ll have the chance to spend 7-10 minutes with each teacher. For some of us, those few minutes will be the only exchange we have all year with a person who will impact our child’s learning. How can we make the most of that, and every interaction we’re afforded on back-to-school night?

Andrew Selesnick has been an educator for almost 30 years. His career has taken him from English teacher, to high school principal, to assistant superintendent, and for the last four years to the superintendent of the Katonah – Lewisboro School District in Westchester County, New York. As the father of two high school students himself, he has been to more than his share of open house events at schools, from just about every angle. We had a chance to meet recently to discuss best practices for everyone regarding these rites of passage. The lessons he shared are applicable well beyond the unique structure of back-to-school night.

Jay Sullivan: The typical open house structure doesn’t allow for much interaction. How do we get the most out of the evening?

Andrew Selesnick: There is an overarching attitude we can all have about the experience. But there are also some specific things we can do.

Sullivan: What are the big picture items parents should start with?

Selesnick: Assume good intentions. The teachers are trying to pack a lot into a short time period. They have the best interests of your kids at heart. As you are racing around trying to find your kids’ classrooms, you’ll appreciate how your child is shifting gears so many times in a day, from science to history to gym, etc. Now look at the number of parents in the room with you. The teacher has that many kids in the class each day, and every hour or so a new crop comes in. There’s a lot of shifting gears going on for the teacher as well. In each period, the teacher is thinking about which kid is struggling, which kids need to be challenged at a higher level, and which kids they haven’t called on in a while and need some attention. If you assume the best of intentions on the part of the teacher, you’ll naturally approach the conversation with a positive tone.

And teachers need to make the same assumptions about the parents. The pressure has become fierce lately to make sure every child is meeting their potential. That’s a lofty, albeit legitimate, goal, and one every school should aspire toward. With the pressure, or even the perception of pressure, ratcheting up on both sides, it’s understandable that teachers and parents approach their interactions hesitantly, perhaps even defensively. The more honest and open the parent-teacher partnership can be, the better. Open lines of communications will allow both to share their unique expertise about the child. Teachers should assume they will get positive, realistic, legitimate questions and concerns from parents. That will help everyone have a more relaxed exchange.

Sullivan: It seems that tension is driven by a lack of trust.

Selesnick: I’d say it’s more a lack of a true relationship. Both the parents and the teachers have a relationship with the student, but the parents and teachers don’t interact enough to have a true relationship with each other. As a result, both parties must try harder to be open and trusting during the few exchanges they will have during the year.

Sullivan: Would more interaction help?

Selesnick: More balanced interaction would help. Often, after back-to-school night, the only time teachers and parents interact is if there’s a problem. Nowadays, parents and teachers are connected by email. Communication between them when things are going well is important. Even a short email from the teacher commenting on an assignment well done, or a message from the parent indicating their child seems excited about the class, would help build trust. That way, if the situation arises where the parent and teacher need to address any challenges during the year, there is already a foundation for the relationship.

Sullivan: Beyond the broad approach of assuming good intentions, what specifically can both parents and teachers do to get the most out of the school event?

Selesnick: Teachers will often focus on sharing the content of the course with parents. That can be conveyed better through a handout. I think everyone would be better served if the teachers spent the brief time they have with all the parents talking about their approach to teaching, the environment they hope to create in the classroom, and how they plan to try to connect with each student. They should just be themselves and let the parents know they view the kids’ education as a partnership. Most importantly, they should keep it brief and leave room at the end for a few questions. Relationships require listening.

Sullivan: Relationships also require two parties. What should parents be doing?

Selesnick: Parents might find the evenings more valuable if they ask good questions without assumptions. Ask, “What should I be doing at home to help my kid succeed?” Again, that goes toward the idea of building a partnership with the teacher. Even consider asking, “What should I not be doing?”

Sullivan: Can you elaborate on that?

Selesnick: Sure. Here’s an example. Let’s say you are helping you child with a writing assignment. Don’t have a pencil in your hand. If you have a pencil in your hand, both you and your child know that you’ll be tempted to jump in and edit the paper yourself.

Sullivan: That would never have occurred to me.

Selesnick: Your kid’s teacher might have very specific suggestions as to what you can do and avoid doing to help your son or daughter thrive academically. Another question both parents and teachers can ask each other is, “What kind of communication from me would be helpful?” That question avoids making assumptions, and helps people get what they need. The act of asking questions also goes a long way toward building trust.

Sullivan: So if I understand you correctly, we can all make the most out of back-to-school night if we, 1) assume the best of intentions all around, 2) focus on building a relationship instead of the content of the particular course, 3) ask good questions of each other, 4) listen well to the responses, and 5) create the expectation of further communication.

Selesnick: I think that would set us all up for a better evening, and a better pattern for interaction throughout the whole year.

Sullivan: Agreed. Thanks for the valuable lesson.

Originally published on Forbes.com.

Posted in Meeting Skills, Networking, Uncategorized

5 Keys To Build Trust

Someone recently asked what I would consider a necessity for a module on building trust. I think about this topic a lot because there are so many things people can do to affect a positive or negative interaction with others, hence building or breaking trust.

I try to follow a few simple tips when building relationships:

1. Assume the better, not the worse.

Everyone is fighting a battle I know nothing about. So, I just try to be nice (most of the time) and I find that really helps in building relationships and trust.

2. Offer more genuine praise and less “feedback.”

I have seen trust broken by the overuse of smiles and inauthentic compliments. Too much feedback, besides being demoralizing, totally kills trust and respect. I give compliments abundantly but not inauthentically and try to let the little things slide. You did things slightly differently than I asked but still got the desired outcome? Who cares. You see something from a different perspective? It doesn’t mean you are wrong. I pick my battles and try not to get stuck in the “yes, but…” conversations.

3. Pick your close friends and share your struggles with them.

Don’t put others down. But, share your challenges and your burdens with those you trust. Some may call it gossip – I would call it “getting things off your chest.” Not everything. Not every day. But form a tight-knit group of co-workers whom you call friends and whom you can talk to or text.

4. Work hard and show up when you say you will.

Be the person others know they can count on. Get up 5 minutes early so you’re never late and finish what you start.

5. Listen to others.

Push the laptop out of your way, flip your phone over, and look people in the eyes when they speak. Listen, process, and respond. Let them vent to you, let them open up to you, and then offer your thoughts and opinions. It’s okay to play the devil’s advocate if you don’t agree. Just be real.

Bottom line:

Be authentic. Be kind. Assume the best. Praise appropriately. Don’t over-correct. Find your real “work” friends. Be on time. Listen well.

That’s the formula I try to follow. Flawlessly? Absolutely not. To the best of my ability? There is no reason not to. Give it a try and let me know how it works out.

Posted in Coaching, Leadership Skills, Life Skills, Networking

If I Only Remember One Thing About You, What Do You Want It To Be?

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When it comes to technology, I’m neither a gadget guy nor a Neanderthal. I’m happy to use the latest and greatest, as long as it’s easy and helps me get more done or enjoy the experience more. The difficulty is often figuring out what a given product does or how it helps. This issue is driven by the level of communication skills on the part of the tech companies themselves. But it isn’t just a tech company-specific problem; anyone that works to promote their product or service needs to hone a clear and concise message.

Yesterday, I spoke at ILTACON, the annual conference for the International Legal Technology Association with 1800 attendees – the tech teams from law firms and legal service providers and 200-plus exhibitors of tech products and services. Tons of tech talk and gadgets galore. With a few hours to kill before my presentation, I wandered the exhibitor floor, learning about a wide array of hardware, software, platforms and cloud-based solutions for law firms as they try to ensure they leverage technology to serve their clients.

I stopped at more than 20 booths, hearing pitches about video-integration, cyber-security platforms, document amalgamation and e-learning solutions. Most of the initial pitches were hard to process. Although the typical attendee at this conference is more familiar with technology than I am, I’m not stupid. I can translate fairly quickly. However, many of the exhibitors struggled to convey a clear, succinct message about who they are and what they do.

Without a strong message, it’s tough to be memorable, especially in a sea of hundreds of exhibitors.

I asked each person I spoke with, “If I only remember one sentence about your company or product when I walk away from this booth, what do you want me to remember?” Almost all struggled for a bit before sharing their clear idea, and many of those needed some work. Only three vendors nailed it.

Ben Freeman is the Head of US Operations for Tessian. When I stopped by Tessian’s booth and asked what they did, he responded, “We help lawyers hit send with confidence.” No jargon. Nothing complicated. Just enough to make me want to learn more. Their software builds algorithms about a particular lawyer’s email habits – who she emails, how often, at what email address and on what legal matters. If a lawyer (or anyone, for that matter), tries to send an email on a case to someone not usually on that chain, at that client, or involved in that matter, the software alerts them. In fact, their software does a lot more than that, but you have to start the conversation somewhere, and this was the best place to start. We’ve all sent an email to the wrong party at some point, so we can all relate most easily to this aspect of Tessian’s service.

Alan Doucet is a new Strategic Account Executive at Olympus. As I approached his booth, I thought he was talking on his phone, which seemed odd given that he was supposed to be pitching his product. In fact, he was showing someone else a device. When I asked him what it does, he assumed I was a tech professional at a law firm – a valid assumption given the audience for the conference. He said, “You and your lawyers dictate documents all the time. You want your audio to be as clear as your ideas.”

He didn’t start with “This is the new DS 9500 Pro Audio Recorder.” He didn’t start with anything about Olympus. He started with me – his singular audience at the moment – and identified a specific need I might have. Talking to the audience about the audience is a powerful way to start a conversation, and far more engaging than talking about your own self or service. Again, his product does far more than provide top quality audio recording on an easy-to-use device. But you want to start with the simple and move up from there.

Ginny Gonzalez is the Chief Marketing Officer for TCDI, which provides a broad range of tech services for law firms. While she was explaining some of the firm’s many services, I noticed a sign in their booth about their “Military Spouse Managed Review” program. When I asked about it, Ginny went from being enthusiastic to beaming. “We’re so proud of this program,” she started. “It ensures that military spouses don’t have to change jobs just because they’re changing bases.” Again, easily said, and easily remembered.

Military professionals move frequently. If their spouse is a lawyer, that spouse often has difficulty finding a job in the new location. TCDI’s services include reviewing documents on complex matters that require a lawyer’s skill set, but can be performed remotely and aren’t limited by jurisdiction. What was telling in Ginny’s case was the change in her tone of voice and expression. When she had an emotional connection to her topic, she spoke about it more genuinely, with more conviction, with simple language and in a memorable way.

What are the takeaways for you?

Keep it simple and relatable, speak from the other person’s perspective, and leverage how you feel about your topic to bring authentic energy into the conversation. These exhibitors were at a tech-for-lawyers conference – an intersection of two industries steeped in jargon. If they can manage simple and clear messages, you can, too.

Originally published on Forbes.com.

Posted in Coaching, Meeting Skills, Networking, Uncategorized

From Listing Skills To Leveraging Stories: How To Show, Not Tell, Your Value

Forbes

It’s been along year already. That’s not a comment on the political environment, but on your own schedule at work. You’ve accomplished a ton. You’ve been involved in some projects that were planned, and some that sprang out of nowhere. Some were crises – challenging and interesting – that tested your skills. Others were mundane and tested your patience. In any event, you’ve worked hard, grown as a professional and developed new talents. If you’re in the market for a new role, think of how you have grown in the last twelve months. When you’re interviewing, whether for a different role in the same organization, or at a new employer, you must consider what you bring to the table. But just listing your skills on your resume isn’t enough.

You’ve written at the top of your resume, “Hard-working and innovative professional with a proven track record of success.” That’s interesting, but you’re asserting a generic, self-serving conclusion. It means little or nothing to the prospective employer. During the interview, you’ll be talking about your talents and your skills – all necessary steps in the conversation. But it’s not the conclusion you draw about your abilities that I’ll notice. It’s the simple story you can tell that PROVES to me you have the goods. Let’s talk about telling stories.

Whether you are currently interviewing or simply starting to determine your “personal brand,” you should always be thinking of how you differentiate yourself in the marketplace. Think of it this way, regardless of the industry in which you work, and whether your organization provides products or services, you are the key product you are offering – your integrity, your self-discipline, your innovative ideas. Think in terms of, “What do I claim to offer, and how do I prove that value?” I can’t answer the first question for you. But the second point is simple – you prove your value through the stories of your accomplishments. Stories resonate with us more than facts.

Stories are tricky. Too short and they don’t make the point or are too vague. Too long and they’re boring and pedantic. Some ground rules:

1. Telling stories about your accomplishments is not bragging.

(Unless you are stretching the truth. Don’t stretch the truth; that’s called lying and eventually you will be exposed.) Telling stories will allow you to back up your conclusions about the skills you claim you have. If you can’t tell me where you were successful professionally, why would I hire you? You can tell meaningful stories about your success not from the perspective of “Look at how great I am,” but from the perspective of, “This group or individual was facing a challenge and I was lucky enough to be able to help them overcome that problem.”

2. Stories don’t need to be long and complicated to make a point.

Distill down the facts of your story to the key elements important for this person to hear: not so short that your story becomes an over-eager, “I’ve done that!” but not so long that the person starts to think, “Where is he going with this?” Tailor your story to meet the needs of the interview. What issues has the other person raised as challenges in the role for which you are interviewing? What story can you share that shows you have dealt with that challenge?

3. Stories have a structure.

Every story has a beginning, a middle and an end. All stories begin with grounding the facts in time or space.

There’s a small firm in Peoria….

On the outskirts of Boston….

A month into my current job….

Two weeks ago, Tuesday….

(N.B. If “Two weeks ago Tuesday,” was also “a month into my current job,” find a different story.)

All stories end with a line that lets you know the story is complete. In your case, that line should sound something like, “So it felt great to be able to help solve that problem for the client.” That type of ending highlights your talent, while coming across as modest and grateful rather than arrogant.

The middle of the story will change in length and content based on the audience to whom you are speaking and the needs in the moment. Every story has myriad details we include or don’t based on the setting. Include those details you think drive home your main point, but always err on the side of brevity.

4. Don’t go negative.

No one likes a downer. The story should never be about how someone else failed and you stepped in to save the day. You can highlight a problem that existed, but not the party who created the problem. You should feel comfortable sharing an instance where you failed, but, ideally, it’s a small failure, not a major disaster. And even then, the focus of the story is about how you made things right in the end, not about beating yourself up over a personal failing.

5. Use the story to introduce a question.

“Recently, I was working with a technology group that needed to accomplish X. How are you dealing with those issues?” That simple, one sentence “story” creates context. The substantive, specific question tells the interviewer that you both understand the issues her company is facing, and have dealt with this problem before. Now the conversation is less about whether you possess a particular skill set and more about how you are already putting your skills to work to solve the interviewer’s challenges. You can seem incredibly smart in an interview by asking relevant, insightful questions, even before you get around to talking about your skills.

6. Leverage any element of your story that appeals to the five senses.

People are more likely to remember stories that appeal to our sense of sight, sound, smell, taste or touch. The interviewer isn’t just assessing you in the abstract. She or he is assessing you in comparison to many other candidates. The more memorable your story, the more likely you’ll be remembered.

Last month I was coaching a senior associate at a law firm who was on the cusp of making partner. He is a smart attorney with excellent technical skills, but his quiet demeanor was keeping him from standing out as a strong client relationship person. As we sat at the massive table in the stately conference room at his firm, he shyly commented that he didn’t have any stories to tell, which I flatly refused to believe. (You don’t work long, hard hours for 10-plus years without having lots of stories.) It only took a few questions about his work life to help him realize that every client he had helped, every project he worked on, every pro bono matter he had handled, all provided instances of his success. Each provided ample material for a story about the different talents he brought to bear to help the firm. Once he started seeing those moments in terms of stories, he was able to convey his value with much greater confidence. His voice became stronger and his body language became more animated. He simply became more convincing. You can too.

These are just a few pointers to keep in mind as you hone your own stories about your professional successes while you look to new and different opportunities in the workforce.

Best of luck.

Originally published on Forbes.com.

Posted in Coaching, Communication Skills, Interviewing Skills, Meeting Skills, Networking

How Do You Inspire And Engage Your Team?

Why do people listen to you? Is it out of obligation? Admiration? Fear? A little bit of everything? As a leader your job is to inspire, mentor, encourage, and continuously develop your team. You want to foster an environment of true ownership and accountability, rather than one of obligation. When it comes down to it, your goal is to keep your top performers who add value to you and your company.

Here’s how.

1. Lead by example.

Surely, you’ve heard that leaders “walk the walk” and “talk the talk.” But what does that really mean? Never ask someone on your team to do something that you wouldn’t do yourself.

Your team looks to you to gauge how they should act. As a manager, you set the tone for those around you.

2. Develop trust.

Honor your word. Trust in management is crucial. It takes a long time to build trust, but only one wrong move to destroy it. Creating an environment of trust builds feelings of safety among your employees. And this safety breeds a more innovative, creative working team. When it’s okay for them to make mistakes, your employees will feel comfortable to develop new, inventive ideas and solutions.

3. Know the people you manage.

What are their personal and professional goals and challenges? Understanding this can help you align your team’s talents to your business goals. Knowledge is power. Get to the heart of what motivates each individual on your team and speak to them in a way that resonates. Think beyond the standard motivators like salary, benefits, or job security. Don’t get me wrong, those factors play a huge role in an employee’s happiness. But they’re not everything. They represent a baseline of satisfaction. You want to tap into true motivators – achievement, recognition, job satisfaction, progress, and personal growth.

4. Encourage problem solving.

Know that you don’t have all the answers. You have a team for a reason. Encourage a safe environment where those around you can creatively develop solutions and come up with new ideas. Your job as a manager is to foster an environment for others to shine. Their success is your success!

5. Provide constructive feedback.

Try to avoid feedback that is nitpicky. Micromanaging can demotivate a top performer. Instead, focus on a person’s strengths and big picture areas of improvement. When you’re thinking about areas of improvement, separate those that are crucial to company growth from those that are a stylistic preference.

6. Acknowledge top performers.

This shouldn’t be done just once a year. Offering recognition and praise on a regular basis keeps your top performers motivated. Even something as minor as a brief shout out or accolade at a meeting, or a quick company-wide email acknowledging someone’s hard work, can go a long way.

Want to learn more? Find more information about Exec|Comm’s Motivating and Mentoring programs here.

Posted in Coaching, Communication Skills, Leadership Skills, Uncategorized

The Courage Of Questions

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Many of us think of communication as the delivery of words, information, ideas, opinions.

And this is accurate – a Merriam-Webster definition of communication is “information transmitted or conveyed.” But what about the other important element in a successful exchange of ideas?

Asking questions.

Questioning is courageous. It takes courage to request information, help, or clarification. Show that you’re self-confident and invested in the content of a meeting by saying, “I don’t quite understand. Can you please help me?”

Revealing to a room full of people that you need help is vulnerable and brave. It’s also important for all levels of professionals to adopt this crucial aspect of communication. Why?

Well, we don’t know everything! Learning is a life long journey, and asking people for information or help understanding a concept allows us to grow.

It’s respectful to others. It’s hard to build a strong connection with a self-focused “know it all.” Asking shows that you’re interested in the other person’s perspective. Whether you’re curious about someone’s weekend plans, or their views on the future of self-driving cars, people enjoy being asked for their thoughts, experiences, and opinions.

It puts our humbleness on display and encourages others to do the same. In today’s information-driven business environment, it can feel like there’s an unrelenting pressure to be the expert in the room and possess all the answers. Some of us take that pressure too far, dominating conversations with breathless run on statements that don’t allow others to participate. We over-talk our points to demonstrate our depth of knowledge, and interrupt others when we have something “important to add.” Freeing ourselves of this pressure and asking information from others, allows for a more balanced meeting that feels increasingly like a conversation and less like a presentation. Does anyone really want to attend another presentation?

The next time you’re in a meeting or responding to an email, check your talk impulse at the door. Spend equal time considering, what can I say and what can I ask of others?

Posted in Coaching, Communication Skills, E-Mails, Meeting Skills, Questions